Import email files

Feedback will be sent to Microsoft: By pressing the submit button, your feedback will be used to improve Microsoft products and services. Privacy policy. Want help with this? Contact Microsoft for business support. You need to use a version of Outlook that is installed on your desktop for this task.

Outlook is included in most Microsoft plans. After signing up for Microsoft , you might still have email going to an old account; for example, if you used a Gmail or Outlook account for work. You can continue to use both the new and old accounts, or you can import the data from the old account into your new one.

Follow these steps to import or migrate email, contacts, and calendar from Gmail into Outlook with Microsoft Import Gmail to Outlook. Import contacts to Outlook. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Replace duplicates with items imported If a contact is already in Outlook and your contacts file, Outlook discards the info it has for that contact and uses the info from your contacts file.

You should choose this option if the contact info in your contacts file is more complete or more current than the contact info in Outlook. Allow duplicates to be created If a contact is in Outlook and your contacts file, Outlook creates duplicate contacts, one with the original Outlook info and one with the info imported from your contacts file. You can combine info for those people later to eliminate duplicate contacts.

This is the default option. Do not import duplicate items If a contact is in Outlook and your contacts file, Outlook keeps the info it has for that contact and discards the info from your contacts file. You should choose this option if the contact info in Outlook is more complete or more current than the info in your contacts file.

If you have multiple email accounts, choose the Contacts folder that's under the email account you want to be associated with the contacts. Outlook begins importing your contacts immediately. You'll know it's finished when the Import Progress box closes. If your ribbon doesn't have a File option in the top left corner, you're not using Outlook Choose Browse , then choose the.

Under Options , if you want the imported information to replace duplicate items already in Outlook, choose that. Otherwise, choose Do not import duplicates. Set the options for importing items. Choose Filter if you want to only import certain emails. Choose the More Choices tab if you want to only import emails that are read or unread.

The top folder — usually Personal Folders , Outlook Data File , or your email address — is selected automatically. Include subfolders is selected by default. All folders under the folder selected will be imported. The default selection of Import items into the same folder in matches the folders from the imported file to the folders in Outlook. Choose Finish. Outlook starts importing your data immediately. You'll know it's finished when the progress box closes.